|The 1st Biennial Arizona Federation Conference
will be held May 3-4, 2019, at the Best Western Inn
Suites Tucson Foothills Hotel & Suites located at
6201 N Oracle Road, Tucson, Arizona. “AZ FedCon 19 Doing
It Our Way” will start at 12:00 pm (noon) on Friday May
3rd and end at noon on Saturday, May 4th. Mark your
calendars now and please plan to attend. The agenda,
registration form, ad and booster forms, and other
information is on the Arizona Federation website
www.narfeaz.com. Registration is from 11:30 am to 12:30
pm. Check in at the hotel is 3:00 pm.
The Arizona Federation will be electing, prior to this Conference, new officers for 2019 – 2020. Presently our elected officers are a President, Vice President, Secretary, Treasurer, a District Vice President (DVP) for District 1 and 2, and a National District Vice President (NDVP) to represent the National members. The results of the voting will be announced at the Conference.
Included in this newsletter is your ballot to vote. You will need to download and print the ballot, complete it and either scan it and attach it to an email to be emailed to NARFEvote@wildblue.net or mail it to: NARFEvote, PO Box 4422, Bisbee, AZ 85603. You will need your NARFE membership ID number. If you do not know your number, chapter members can contact your Membership Chair or you can contact me or the Federation Membership Chair to obtain it. If you call either one of us and we do not answer, please leave a message and we will call you back. Leave your name and we can look it up prior to returning your call. The member ID number use to be on the NARFE magazine so if you have an “old” magazine, you might find it there. The January and February issues do not have it.
Also, you will be voting on two amendments to the Arizona Bylaws and Standing Rules. Please be sure that you understand these two amendments and the reasons why the Arizona Federation is recommending that these be passed.
Copies of these two amendments are posted on the Arizona Federation website at www.narfeaz.com. If you have any questions, please feel free to contact me or any federation executive board officer.
The program book Ad Form and Booster List form are on the Arizona Federation website. Please support the Federation by taking an ad, there are various sizes, and/or for $1 put your name on the Booster List. These monies are used to help pay for the Conference together with the registration fees. Chapters, national members, and individuals can do this. The deadline for submitting ads and the booster lists is March 29, 2019.
The deadline for submitting your registration for the Conference and to make hotel reservations is April 15, 2019.
Our Keynote Speaker will be our Region VII Vice President (RVP) Rodney Adelman. He will attend the entire conference and this is your chance to ask him questions such as why the National Executive Board (NEB) approved a budget that was not balanced and includes a fairly large size amount for bonuses. Our RVP voted “No” on this. NARFE cannot continue to operate in the red and continue to lose members. Let’s hear what he has to say on this.
The National Executive Board (NEB) has granted access to the “National” member database to the following federation officers, in addition to the President and Legislative Officers: Membership Officer, District/Area Vice Presidents, CDLs and SLLs. The NEB denied access for the Secretary, Treasurer, Newsletter Editor, and Vice President. The NEB denied access to these additional positions over privacy concerns. These additional officers may not get access until the new operating system is up and running.
Since the Arizona Federation newsletters is now published only on as needed basis, I am including some reminders of items that will need to be completed in early 2019.
An annual audit is required each year, usually in the first quarter of each year, and every time there is a change in chapter treasurers. Audits do not require hiring a professional to do this. You can use NARFE Form F-131, Chapter Audit Checklist, which can be found on the NARFE website. Two- or three-chapter members can conduct the audit except the president, vice president, and treasurer cannot do it. Each chapter needs to appoint an Audit Committee, conduct the audit by completing Form F-131, and submitting a copy to the Federation President and Federation Treasurer together with a copy of the last bank statement for each account that the chapter has. And YES the copy of the bank statement(s) is new. The National Secretary/Treasurer requested this.
The filing deadline for small tax-exempt organizations with income of less than $50,000 will be May 15, 2019. This requires the filing of the 990-N e-postcard to the IRS for income in 2018. Again, the Federation Treasurer will be reminding you of this requirement. Every NARFE chapter and federation is required to file this form. Any chapters that closed in 2018 still need to file the 990-N form. After you file your Form 990-N please forward a copy of the email message from the IRS indicating they have received it to the federation treasurer or send the federation treasurer a scanned copy of your email.
Remember to keep your chapter website information up to date with your latest newsletter, minutes, etc.
The National Office has revised Renewal Notices that they were going to start testing in March. The one for chapter members is better with an option on the left side for NARFE and Chapter Membership and to the right NARFE Membership Only (National Membership Only). But the renewal notice for National Members only has a very small notice in the lower right-hand corner about joining a chapter. The chapter renewal form is what the Federation Presidents recommended but the national renewal form is not what we recommended.
Use of Chapter Funds
Donations to other charitable or non-profits (charities) may not be made from the accounts of non-profits. To do so could jeopardize the non-profit status of the account (chapter). Charitable donations are NOT for the benefit of all NARFE members in the chapter. Funds earned from a bake sale, car wash, silent auction, etc., or from hosting an event (such as a Federation or Regional Conference) may be donated to charities or used for other purposes, based on the action (motion and vote) of the membership, BUT, it should be ALL of the membership, since the organizational “umbrella” (the NARFE chapter) name and organization was used to earn the funds. You don’t need everyone to vote, but you do need to have notified ALL (chapter) members that the vote on the use of the non-dues revenue will take place and have given everyone the opportunity to vote. It can NOT be done by the Board.
Legislative Newsletter Articles
Please remember that NARFE is a federal, civilian organization and legislative articles should cover NARFE issues only.
Whether or not to make a donation to NARFE PAC should NOT include your personal opinions about a congressional representative or senator on matters other than NARFE issues. NARFE supports representatives, senators, and candidates that support NARFE issues and federal civilian employees and retirees. When the Arizona Federation receives a request from the National Office asking whether we support someone, we make our decisions on whether they support federal employees and retirees or not and how they voted on NARFE issues.
2019 will be a very busy year with dates to remember.
Mark your calendars now.
March 10-13, 2019 – NARFE Legislative Conference at Hilton Mark Center, Alexandria, VA
April 4-6, 2019 - Region VII (our region) Conference at the Hotel Encanto de Las Cruces, Las Cruces, New Mexico
May 3-4, 2019 - 1st Arizona Federation Conference at the Best Western Inn Suites Tucson Foothills Hotel & Suites, 6201 N Oracle Road, Tucson, AZ
August 30 – September 3, 2020 – FEDcon2020 at Westin-Kierland in Scottsdale, Arizona
August 21-23, 2022 – FEDcon2022 at Hyatt Regency St Louis at the Arch, St Louis, Missouri
Blue Cross Blue Shield will be holding a Member Appreciation Day (MAD) on Saturday, March 16th from 10:00 am to 12:00 pm. This will be held at the Peoria Community Center, 8335 W Jefferson St, Peoria (2 blocks south of Peoria at 83rd Avenue). Richard and Roberta Yee, Sunnyslope Chair 1686) will be at a NARFE vendor table for this event to recruit new members. Everyone is invited to attend.
May we keep all those that are ill or will be undergoing surgery in our thoughts and prayers and wish all a speedy recovery. Also remember those we have lost and our military members that are protecting our country.
If any member has questions or needs further information, please feel free to contact me as above. Until the next time, thank you for reading this. Remember to Recruit, Recruit, Recruit!
Email us at: firstname.lastname@example.org
UPDATED: March, 2019